School Management System
Run your whole school from one system
Admissions, fees, classes, timetables, exams and parent communication, connected so the office, the staffroom and the home all see the same thing.
If you run a school, you know what opening week looks like. Hundreds of students arrive at once, parents queue at the bursar's window with bank slips, teachers ask for class lists and somebody is still looking for last year's files. Then come the exams, the report cards and the fee reminders, term after term.
Your school exists to teach, and the office work should not get in the way. We build school systems that keep every student's record in one secure place from admission to graduation. Information is entered once, and everyone who needs it sees it: the bursar, the class teacher, the head and the parent.
It works for primary and secondary schools, academies, colleges and training institutions, and we set it up around the way your school already runs.
Everything it covers
One system in place of the notebooks, spreadsheets and separate tools.
- Student admissions and lifelong records
- Guardian and medical details
- Fee structures, invoices and receipts
- M-Pesa and bank fee payments
- Fee balances and arrears follow-up
- Class, stream and subject registration
- Class and teacher timetables
- Exams, CATs and continuous assessment
- Automatic grading and report cards
- SMS alerts to parents
- Attendance tracking
- School store and inventory
- Staff records
- Reports, graphs and charts
Admit new students in a few clicks
The first week of term brings hundreds of new and returning students through the office. Capture each one once, and their record is ready for fees, classes and exams straight away.
At the admissions desk you can record:
- The student's personal details and photo
- Parent or guardian contacts
- Medical information and allergies
- Previous school and entry results
- Class, stream and boarding or day status
- Records that stay on file after a student leaves or graduates
Keep track of every fee payment
Fees are the school's lifeline, and every shilling has to be accounted for. The system does the arithmetic and keeps the trail, so the bursar is not chasing bank slips at the end of term.
From the fees desk you can:
- Set fee structures for new and continuing students, per class and per term
- Receive payments from M-Pesa and banks, matched to the right student
- See each student's balance, whether in credit or in arrears
- Send invoices and statements to parents
- Print or send a receipt for every payment
- Remind parents of overdue fees by SMS
Register classes and subjects without the paperwork
Placing students into classes and subjects by hand is slow, and mistakes follow them all term. Do it on screen and the lists are right from the first day.
From the dashboard you can:
- Register a whole class or stream for its subjects in one step
- Register individual students for optional subjects
- Publish and update subject and course schedules
- Assign teachers, rooms and resources to each subject
- Share up-to-date class lists with teachers, parents and students
- Avoid the errors that come with copying lists by hand
Give teachers and staff one shared timetable
A good timetable has to balance classes, teachers and rooms. Build it once in a shared place and clashes are caught before the term begins.
With the timetable you can:
- Create class and teacher timetables
- Schedule school activities, events and the term calendar
- See each teacher's lessons and workload
- Look up staff details when you need them
- Let every member of staff see their own schedule
Run exams and release results without the late nights
Compiling marks by hand takes teachers away from teaching. Here they enter marks once, and grades, positions and report cards are prepared for them.
Teachers and the exams office can:
- Schedule examinations and CATs
- Track attendance in each class leading up to exams
- Enter marks per subject
- Have grades, totals and class positions worked out automatically
- Produce report cards for a whole class at once
- Analyse performance by student, subject and class
Keep parents informed
Parents want to know how their child is doing and what they owe. Tell them directly, without printing a letter for every bag.
Parents can receive by SMS:
- Exam results and performance summaries
- Fee balances and due dates
- Confirmation when a payment is received
- Opening, closing and event dates
- Notices from the school office
Manage the school store
If your school sells uniforms, books or stationery, or issues equipment, that is stock like any other. Know what you have and when to reorder.
From the store you can:
- Track stock levels with current prices
- Get an alert when an item runs low
- Keep supplier details and prepare quotations
- Sell to students and accept M-Pesa
- Record books and equipment issued to students
Built for everyone involved
Each person gets what they need from the same system, without waiting on someone else for it.
- Head and administrators
- A live view of enrolment, fee collection and performance, with the reports the board asks for.
- Bursar and accounts
- Payments that post themselves, balances that are always current and far less reconciliation.
- Teachers
- Class lists, timetables and mark entry in one place, with report cards prepared for them.
- Parents and students
- Timely SMS updates on results, fees and school dates, and clear statements when they ask.
Set up to fit the way you work
Every school is organised differently. These are set up to match yours, and your administrator can change them as the school grows.
Settings
- School profile and preferences
- Classes and streams
- Subjects and lessons
- Terms or semesters
- Fee structures
- Exams and grading scales
- Departments
- Teachers, staff roles and permissions
Reports that show how things are going
Ready when you need them, for a day, a month or a year.
Fee collection and outstanding balances
Exam results by class and subject
Student performance over time
Enrolment by class and stream
Attendance
Subject and course registration
Store sales and stock
Term and annual summaries
Tailored to the way you run things
No two businesses work the same way. We set the system up around your process, bring your existing records across and train your team on it.
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