Retail & Wholesale Management System
Sell faster at the counter and always know what is on the shelf
A point of sale and inventory system for shops, supermarkets and distributors, with retail and wholesale pricing side by side.
If you own a shop, you know the feeling. The day was busy, the till looks full, and yet at the end of the month the profit is not where you expected. Somewhere between stock that was never counted, credit that was never followed up and prices that differ from branch to branch, the money slipped away.
You should not have to be at every counter to know what is going on. We build retail and wholesale systems that record every sale and every stock movement as it happens, so what you see on the screen is what is on the shelf and in the till, and you can get back to growing the business.
It suits shops, supermarkets, hardware stores, pharmacies, agrovets and distributors, from a single counter to a chain of branches.
Everything it covers
One system in place of the notebooks, spreadsheets and separate tools.
- Fast barcode point of sale
- Retail, wholesale and customer-specific prices
- M-Pesa, card and cash payments
- Receipts, invoices and delivery notes
- Stock across branches and stores
- Reorder levels and low-stock alerts
- Purchase orders and supplier accounts
- Customer credit and statements
- Batch and expiry tracking
- Stock takes and adjustments
- Cashier shifts and cash-up
- User roles and approval limits
- Expenses and accounts
- Sales and profit reports
A till that keeps the queue moving
Scan, take payment and hand over a receipt in a few seconds. The same screen serves a walk-in shopper and a wholesale customer buying by the carton.
At the counter your cashiers can:
- Scan barcodes or search for an item by name
- Sell by piece, pack or carton at the right price for each
- Accept M-Pesa, card, cash or a mix of them
- Hold a sale and come back to it
- Process returns and exchanges with a clear record
- Close their shift with a cash-up
Stock you can trust
Every sale, delivery and transfer updates stock straight away, in every branch. You stop guessing what is in the back room.
From the store you can:
- See stock levels for every item and branch
- Get an alert when an item reaches its reorder level
- Transfer stock between branches and stores
- Track batches and expiry dates
- Run stock takes and see the variance
- Record damaged and written-off goods
Suppliers and purchasing in order
Raise an order, receive goods against it and know exactly what you owe. No more comparing delivery notes with invoices by hand.
With purchasing you can:
- Create purchase orders and send them to suppliers
- Receive deliveries against the order
- Keep a cost price history for every item
- See supplier balances and payment history
- Get suggested orders based on what is selling
Credit customers under control
Wholesale often means selling on account. The system keeps the ledger, so you always know who owes what and for how long.
For each customer you can:
- Set a credit limit and payment terms
- Issue invoices, receipts and statements
- See outstanding balances by age
- Send payment reminders by SMS
- Offer customer-specific prices and discounts
One view across every branch
Prices and products are managed centrally, so a change made at head office reaches every till. Each manager sees their branch; you see them all.
From head office you can:
- Update prices and products for one branch or all of them
- Run promotions for a set period
- Control what each cashier, supervisor and manager can do
- Require approval for discounts, voids and refunds
- Compare branches side by side
Know where the profit comes from
Busy does not always mean profitable. See what each item, category and branch really earns.
You will always know:
- Gross profit and margin per item
- Your fast and slow moving products
- Sales by cashier, branch, day and hour
- The value of the stock you are holding
- Expenses against income for any period
Built for everyone involved
Each person gets what they need from the same system, without waiting on someone else for it.
- Owners and directors
- Live sales, margins and stock value for every branch, without waiting for a report to be prepared.
- Cashiers
- A fast, simple till that handles any payment and a shift that balances.
- Storekeepers and buyers
- Accurate stock, reorder alerts and supplier orders in one place.
- Accounts
- Customer and supplier ledgers that are always current, and far less reconciliation.
Set up to fit the way you work
Every shop prices, stocks and sells in its own way. These are set up to match yours.
Settings
- Product categories and units
- Price lists and discounts
- Branches and stores
- Payment methods
- Receipt and invoice layouts
- Reorder levels
- Staff roles and approval limits
- Tax settings
Reports that show how things are going
Ready when you need them, for a day, a month or a year.
Sales by item, category and branch
Gross profit and margin
Stock valuation
Slow and fast moving items
Debtors and creditors by age
Cashier and shift summaries
Purchases by supplier
Profit and loss
Tailored to the way you run things
No two businesses work the same way. We set the system up around your process, bring your existing records across and train your team on it.
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